Payroll and Office Coordinator
Wahlburgers Franchising LLC
Payroll and Office Coordinator
Full Time • Wahlburgers Franchising LLC
Replies within 24 hours
Benefits:
- Competitive salary
- Dental insurance
- Health insurance
- Vision insurance
Position: Payroll and Office Coordinator
Reports to: Vice President of Finance & Accounting
Reports to: Vice President of Finance & Accounting
Location: Wahlburgers Restaurant Support Center – Las Vegas, NV
Schedule: In-office, Monday–Friday
Status: Full-Time, Salaried
Compensation: Salary commensurate with experience
Compensation: Salary commensurate with experience
Position Summary
Wahlburgers Restaurant Support Center is seeking an organized, detail-oriented, and proactive Payroll and Office Coordinator to support payroll administration and office operations at our Las Vegas Restaurant Support Center.
Approximately 60% of this position will focus on payroll coordination responsibilities, including reviewing payroll information, maintaining employee records, assisting with payroll processing, and responding to payroll-related questions. Approximately 20% will focus on accounting and accounts payable responsibilities, including invoice processing, payment coordination, reconciliations, and maintaining accurate financial records. The remaining 20% will focus on coordinating the daily operations and organizational needs of the Las Vegas office.
As a newly created position, the role’s responsibilities may expand and evolve based on the needs of the organization.
Key Responsibilities:
Payroll Coordination Approx. 60% / Accounting & Accounts Payable Approx. 20%
- Assist with preparing and processing weekly payroll for corporate and restaurant employees.
- Review employee timecards for completeness, accuracy, proper approvals, and compliance with payroll deadlines.
- Follow up with managers regarding missing punches, timecard discrepancies, approvals, and other payroll-related matters.
- Maintain payroll information, including new hires, terminations, compensation changes, deductions, direct-deposit information, and tax documentation.
- Review payroll reports and support documentation to identify and resolve discrepancies before payroll is finalized.
- Assist with processing bonuses, commissions, reimbursements, garnishments, deductions, and other payroll adjustments.
- Maintain accurate and confidential payroll files and employee records.
- Respond to routine employee and manager questions regarding paychecks, timekeeping, deductions, payroll schedules, and payroll procedures.
- Assist with payroll corrections, off-cycle payments, and final-pay documentation.
- Coordinate with Human Resources, Finance, restaurant management, and the company’s payroll provider to resolve payroll-related questions and discrepancies.
- Organize payroll documentation for audits, reporting, workers’ compensation, and compliance purposes.
- Assist with year-end payroll activities, including employee information reviews and W-2 preparation and distribution.
- Help document and improve payroll procedures, calendars, approval processes, and internal controls.
- Maintain strict confidentiality when handling payroll, compensation, and employee information.
Office Coordination — Approx. 20%
- Coordinate the daily operations and organizational needs of the Las Vegas Restaurant Support Center.
- Answer and direct corporate office phone calls.
- Accept, sort, and distribute incoming mail and packages, including critical and time-sensitive documents.
- Manage outgoing mail, courier services, office deliveries, and package tracking.
- Digitally deposit checks and organize related financial documentation.
- Maintain office supplies, equipment, common areas, and general office organization.
- Coordinate with vendors and service providers regarding office maintenance, supplies, and operational needs.
- Assist with guest care email responses, as appropriate, to support timely communication and follow-up.
- Coordinate applications, licensing documentation, insurance requests, and regulatory forms.
- Support the organization and tracking of office-related needs for new restaurant openings.
- Draft and format memos, internal communications, company announcements, reports, and other business documents.
- Maintain organized electronic and physical filing systems.
- Assist with special projects and other payroll or office coordination duties as needed.
Qualifications
- Must have experience using ADP, Paychecks, or similar Payroll/HRIS system.
- Prior payroll processing, payroll coordination, bookkeeping, accounting support, or related experience required.
- Office coordination or office operations experience preferred.
- Working knowledge of payroll practices, timekeeping systems, payroll deductions, and employee record maintenance.
- Strong numerical accuracy, organizational skills, and attention to detail.
- Ability to handle confidential employee and compensation information with professionalism and discretion.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Experience with payroll, HRIS, accounting, or timekeeping systems preferred.
- Strong written and verbal communication skills.
- Ability to communicate professionally with employees, restaurant managers, company leadership, vendors, and outside service providers.
- Proactive self-starter who can work independently, manage competing deadlines, and take ownership of responsibilities.
- Team-oriented, flexible, and comfortable working in a fast-paced corporate environment.
Additional Information
This position requires the successful completion of a background check as part of the hiring process.
This job description is not intended to provide a comprehensive list of all duties and responsibilities. Because this is a newly created role, its responsibilities may change or expand based on business and operational needs.
This position requires the successful completion of a background check as part of the hiring process.
This job description is not intended to provide a comprehensive list of all duties and responsibilities. Because this is a newly created role, its responsibilities may change or expand based on business and operational needs.
We are an equal-opportunity employer. We welcome all applicants and qualified individuals, who will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.
OUR STORY.
At Wahlburgers, we’re not just serving up burgers, we’re creating a menu drawn from real, family dishes from the Wahlberg kitchen. Inspired by the flavors that filled their own house while growing up together, each dish is a delicious nod to the memories and traditions shared by Mark, Donnie and Paul.
At Wahlburgers, we’re not just serving up burgers, we’re creating a menu drawn from real, family dishes from the Wahlberg kitchen. Inspired by the flavors that filled their own house while growing up together, each dish is a delicious nod to the memories and traditions shared by Mark, Donnie and Paul.
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